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Current Manual Procedures
The institution develops and maintains policies and procedures to meet the changing needs of the institution and to ensure compliance with Trustee bylaws, federal, state, and local laws.
The President's Council shall coordinate the development and modification of institutional policies and procedures. Upon presentation to the President's Council, the council shall appoint a sponsor to oversee the approval process. The sponsor shall appoint a steward to manage the process of development and modification of institutional policies and procedures. Sponsors may also serve as stewards. The sponsor shall propose a timeline to President's Council. Subsequent modifications to the timeline shall also be communicated to the President's Council by the sponsor.
The institutional policies and procedures approval process shall involve a collaborative effort, led by the sponsor and steward, in the development or modification of institutional policies and procedures. In drafting institutional policies and procedures, all institutional entities shall have the opportunity to participate in this process at the earliest opportunity. Legal counsel and/or contracted consultants may be consulted as necessary.
Policies and procedures that significantly affect the faculty shall not move through Stages Two or Three during the summer when the Faculty does not meet. The President's Council shall respect the requests of the Faculty President regarding policies and procedures that should be delayed until the fall when the full Faculty can consider the policy or procedure.
Institutional entities shall have a transparent internal policies and procedures approval process that ensures adequate consideration, feedback, and approval of proposed policies and procedures within the approved timeline. Institutional entities' policies and procedures approval process shall be approved by its constituency.
After Presidential approval, Board of Trustee approval, if required and posting to the official institutional website, institutional policies are in effect unless a specific date on which they become effective is noted in the policy.
New Suggested Procedures
Students and organizations shall be free to examine and to discuss questions of interest to them and to express opinions publicly and privately. Students shall be free to support, by orderly means, causes which do not disrupt the regular and essential operation of the institution as outlined in the Student Handbook. It is understood that in their public expressions or demonstrations, students or student organizations speak only for themselves and do not represent the views of the University.
Recognized student organizations shall be allowed to invite and to hear speakers of their own choosing in a closed meeting of the organization, but must take precautions to insure that invited speakers conduct themselves with decorum and do not advocate positions which are destructive to the mission and vision of the University as stated in the University catalog.
Sponsorship of guest speakers does not imply approval or endorsement, either by the sponsoring group or by the institution. Student organizations shall be responsible for the orderly scheduling of facilities and for conducting the occasion in a manner appropriate to the academic community and good civil order. If contracts with the University are required for speakers or guests, they must be signed by the Dean of Students, Vice President for Student Life or Vice President for Financial Affairs of the University.
Jacksonville University publishes, in various forms, directory information such as a student’s identification photograph, name, address, telephone number, date of birth, place of birth, whether enrolled part-time or full-time, class, major, dates of attendance, degrees conferred, awards received, educational institutions attended, participation in officially recognized activities or athletic teams and weights and heights of athletic team members. In addition, grades also are considered “directory information” with regard to determining honor rolls, Dean’s lists, President’s lists, and graduation honors, all of which may be published. Transcripts of students’ academic records or student grade point averages may be released to the faculty advisers of officially recognized campus honor societies upon written request unless the student has filed an objection with the Registrar’s Office. Only faculty members and appropriate administrators have access rights to student records.